Society for Risk Analysis - Fifth World Congress on Risk
Society of Environmental Toxicology and Chemistry (SETAC) - Ninth Biennial Meeting of SETAC Africa
"Development and Resilience"(Introductory Short Course on Ecological and Human Health Risk Assessment on May 5)
Cape Town International Convention Centre
Monday, 6 May 2019 to Wednesday, 8 May 2019
INDIVIDUAL ABSTRACT AND SYMPOSIUM PROPOSAL SUBMISSION FORMS
The Society for Risk Analysis (SRA) (www.sra.org) and the Society of Environmental Toxicology and Chemistry (SETAC) invite your abstracts for presentations at the Fifth SRA/SETAC World Congress on Risk in Cape Town, South Africa,Monday, 6 May 2019 to Wednesday, 8 May 2019.
Contributions are invited on any topic related to risk assessment, risk characterization, risk perception, risk communication, risk management, risk governance, and policy relating to risk, in the context of risks of concern to individuals, to public and private sector organizations, and to society at local, regional, national, and global scales.
The 2019 theme “Development and Resilience” continues the tradition of distinguishing the SRA and the World Congresses on Risk for their global leading transformative roles in science and policy.
The participants are scientists and practitioners from a variety of disciplines and around the world. They are employed by government, industry, consulting firms, NGOs, military, and academic institutions, or are self employed. They innovate and invent solutions through wide-ranging academic and practical knowledge and experiences, they form collaborations across theory and practice, and they join at these Congresses and other SRA meetings to expand risk frontiers.
The participants seek one another because they face problems requiring interdisciplinary perspectives and competence. Together they grow insight and capabilities for world societal challenges, including health, safety, environment, engineering and infrastructure, enterprise, emerging technologies, regulation, communication, security, policy, finance, and many others.
ABSTRACT SUBMITTAL HIGHLIGHTS
submit abstracts here:
1) Symposium Proposal
A Symposium typically covers multiple disciplines, and must involve presenters from multiple organizational affiliations, including at least one presenter from a developing country. Symposium organizers must submit a symposium proposal that: (1) describes the theme for the 1.5 hour session, (2) demonstrates its interdisciplinary character and diversity of speakers from more than one organization, and (3) lists the proposed individual oral presentations, poster-platform presenters, and/or discussants for inclusion. Each individual may propose a maximum of ONE symposium.
2) Individual Abstract
Select below whether you wish to submit a freestanding abstract or a symposium abstract. The form will ask for the format (oral or poster). NOTE: An author may co-author any number of submissions but, as presenting author, may submit a maximum of 2 abstracts in the form of 1 proffered and 1 invited symposium abstract OR 1 proffered oral abstract and 1 proffered poster abstract OR 2 invited symposium abstracts.
Symposium Abstract: To submit your abstract as part of the proposed symposium, you should have receive the symposium ID directly from the symposium organizer. You MUST enter this proposed symposium ID, then click on the button "Submit Abstract as Part of a Proposed Symposium."
(Participants unable to submit online should contact the SRA Secretariat at +1 703-790-1745, or by email at jrosenberg@BurkInc.com for assistance.)
The abstract text must not exceed 2,000 characters. (The presentation title, authors, and affiliations are not included in this total.) More details for submitting abstracts are provided later in this announcement.
NUMBER OF ABSTRACTS
Individuals may co-author any number of presentation abstracts but may only submit two as presenting author. Examples of two abstracts from a presenting author include: (a) one proffered and one invited oral presentation (e.g., for a symposium), (b) one proffered oral and one proffered poster or poster-platform presentation, or (c) two invited oral presentations (e.g., two symposia).
SESSION FORMAT OPTIONS
The SRA World Congress consists of several types of sessions, described below. The Program Committee does its best to honor a preferred format, within space and schedule constraints. (Note that the poster session is 2 hours, while poster-platform, and oral/symposium sessions are 90 minutes.)
The Program Committee welcomes expanding the poster and poster-platform sessions – please consider this mode of participation.
Posters are grouped by subject and presented by authors in attendance during the poster reception . The poster session is available to all registrants (thus promoting wider access to these presentations than the other session formats).
When submitting your abstract: If you prefer a poster presentation, please check that box.
In a poster-platform session, presentations are grouped by subject, and each presenting author highlights key aspects of their respective poster in a three-minute oral presentation, followed by questions facilitated by the session chair.
When submitting your abstract: If you prefer a poster-platform presentation, please check that box.
Oral presentations are grouped by subject and organized into sessions by the Program Committee. Each presentation slot is 20 minutes, for a 15-minute presentation and 5 minutes for audience questions facilitated by the session chair assigned by the Program Committee. Presenters are required to adhere to this time limit, as managed by the session chair.
When submitting your abstract: If you prefer an oral presentation, please check that box.
A symposium is a session organized by an individual who identifies the presenters for that session and their presentation titles, rather than relying on the Program Committee to assemble a session from individual abstracts.
Note that the Program Committee considers these symposia as part of evaluating all abstracts submitted; they are not guaranteed as submitted, as an extensive number of individual submittals must also be considered in organizing each session across the full program. The symposium organizer and all presenters must submit their abstracts online. When submitting abstracts for a symposium, please check the oral presentation box. The steps are:
1. First, the organizer submits an abstract that describes the proposed symposium and lists each presenter, their email address, and the title of their presentation; the organizer automatically receives a symposium identifier (ID) from the online system.
2. Next, the organizer provides this symposium ID to each presenter in their symposium.
3. Last, each presenter lists this ID when submitting their individual abstracts for that symposium.
Important: ALL abstracts for a Symposium – from the organizer and each presenter – must be received by the deadline. (Organizers should submit their symposium abstract before this date, to allow time to provide the ID to each presenter, to list when submitting their individual abstracts.)
WORLD CONGRESS PROGRAM PLAN
The Program Committee will review all abstracts received by the deadline for acceptance and placement consideration. (Note that the Program Committee does its best to honor your preferred format, within space and schedule constraints; Program placement is not negotiable.) The Secretariat will notify presenters of the acceptance decision in 2018.
SUBMITTED ABSTRACTS FINAL
Abstracts accepted for the SRA World Congress will be printed in the Program directly from your submission (as received ). Minor editing such as punctuation and grammar might be conducted by the Secretariat; you will not see a revised version of your abstract before publication in the Program. Note that the Program Committee expects that each abstract will have the approval of the author’s management prior to being submitted.
Important: Under no circumstances can an abstract that has been submitted for presentation be changed. The Program Committee regards a submitted abstract as a commitment to present. The Program Committee also regards cancellations, particularly after the abstract has been accepted, as incompatible with good professional conduct. If extenuating circumstances prevent the presenting author from making the presentation, it is that author’s obligation to find an alternate presenter and to contact the session moderator or program co-chairs, as well as the Secretariat, about the change.
REGISTRATION DEADLINE FOR PROGRAM INCLUSION
Presenters must register for the SRA World Congress (and pay the registration fee) by a preregistration deadline to be announced to ensure the abstract is included in the Final Program.
ADDITIONAL DETAILS FOR SUBMITTING YOUR ABSTRACT
Type each author’s name in a distinct author box, last name followed by first and middle initials (initials are capitalized with no space between).
Example: Zimmermann, AR (Author Box 1)
Burk, BJ (Author Box 2)
Schock, D (Author Box 3)
Type the main name of each author’s organization in a distinct affiliation box corresponding to that author. Capitalize the first letter of each main word as shown in the examples.
Please DO NOT include the Department name in this box.
Examples: Texas Tech University
Type the presentation title in the title box, capitalizing only the first letter of the first word.
(Acronyms are also capitalized, as indicated.)
Examples: Model averaging: a valuable tool
SUNDS, a multi-criteria decision analysis methodology for nanotechnology
Enter only the single-paragraph body of the text in the abstract box. There should be no margin at the top, and all text should be flush left. The total number of characters in the abstract text is limited to 2,000. (The abstract will be published in the Final Program as submitted.)
You must list at least one keyword and no more than five. The Program Committee uses keywords to assist in placing the abstracts in sessions.
PREFERRED PRESENTATION FORMAT
Check the appropriate box to indicate your preference. (Please recognize that if your abstract is selected and you have indicated an oral preference, there is no guarantee this preference can be accommodated, depending on schedule and space constraints.)
Poster Poster Platform Oral Presentation (individual, symposium)
The Program Committee includes representatives from all SRA Specialty Groups. You must identify a primary Specialty Group so your abstract can be appropriately distributed for review by the Committee. You also have the option of indicating additional Specialty Groups beyond your primary selection, for consideration by those Groups as well.
Important note for students and young professionals:
Selecting one or more of these Specialty Groups will determine which one(s) consider you for a Merit or Travel award. (More information about these awards is provided later in this announcement.)
The SRA Specialty Groups from which to select primary, additional, and cross-cutting affiliations are:
Applied Risk Management
Decision Analysis and Risk
Ecological Risk Assessment
Economics and Benefits Analysis
Emerging Nanoscale Materials
Engineering and Infrastructure
Foundational Issues in Risk Analysis
Microbial Risk Analysis
Occupational Health and Safety
Risk and Development
Risk Policy and Law
Security and Defense
Other (includes cross-cutting, multiple. Please specify.)
ABSTRACT RECEIPT AND ACCEPTANCE
After submitting your abstract, YOU WILL RECEIVE AN E-MAIL FROM THE SRA WEBSERVER ACKNOWLEDGING RECEIPT OF YOUR ABSTRACT. IF AN EMAIL CONFIRMATION IS NOT RECEIVED THAT MEANS YOUR ABSTRACT SUBMISSION DID NOT GO THROUGH. (In this case, please resubmit.)
The SRA Secretariat will inform the presenting author by email of acceptance or rejection of their abstract. Notification of acceptance will include the day, time, and presentation format, as well as a unique abstract ID. Please keep your ID because it MUST be used when registering for the meeting. Registration materials will be emailed to confirmed speakers.
All persons attending the World Congress (including all presenters) are required to pay the appropriate registration fees as indicated on the registration form. Presenters must register by the preregistration deadline (TBA) to ensure publication of their abstract in the Final Program.
AWARD OPTIONS FOR STUDENTS AND YOUNG PROFESSIONALS
STUDENT AND YOUNG PROFESSIONAL TRAVEL AWARDS
A limited number of travel awards are available to eligible students and young professionals (defined as earning PhD within the past two years) to help defray costs. This award provides complimentary registration for the World Congress plus full or partial travel support. Any student or young professional wishing to apply for a travel award must make this request in writing and must submit an extended abstract (1,000 words) in addition to the standard abstract. The brief written request should include a description of how involvement with SRA activities plays a role in the applicant’s career objectives. Applications are encouraged from students and young professionals across each regional organization toward broadly diverse participation with worldwide diversity. If SRA cannot fund all the requests, awards will be made on the basis of abstract quality, as determined by the Program Committee for the World Congress. The deadline for submitting the standard abstract, extended abstract, and travel award request (all via the online abstract submittal form) is TBA. To receive this award, the student or young professional must commit to working a four-hour shift at the World Congress (e.g., assisting at the registration desk.)
INTERNATIONAL TRAVEL AWARDS
The Society is making limited resources available to participants from the developing world (students and non-students) to help defray travel costs for the World Congress. Interested individuals must complete the International Travel Award request form when submitting their abstract. Consideration will be based on acceptance of an abstract for presentation at the meeting and on demonstrated financial need. The deadline for submitting an award request (via the online abstract submittal form) is TBA. NonUS students and young professionals are encouraged to apply. To receive this award, the applicant must become a SRA member. The award includes complimentary registration for the World Congress (including 2017 dues) plus full or partial travel support.
Important eligibility notice:
The Society has long maintained a policy of one travel award per individual across all categories (Specialty Group student merit award, student/young professional travel award, and international travel award). Thus, anyone who has received a travel award in the past to attend a World Congress is not eligible to apply for a second travel award. However, a second year of support can be requested in the form of a waiver of the World Congress registration fee (at the discretion of the Program Committee for the World Congress), not to exceed two complimentary registrations. The purpose of this policy is to allow the Society to continue to support new members.
PRELIMINARY PROGRAM: THE REST OF THE DETAILS
The preliminary program will be posted on the SRA website (http://www.sra.org/events) , and it will include information on preregistering for the meeting and hotel reservations. (The Final Program will be available online and at the meeting.)
Computer projection of PowerPoint slides is the format for oral presentations. You will be required to submit your presentation ahead of time. Complete submission guidelines will be available online. Please be aware that a large number of submissions selected will be presented as posters. Poster board dimensions are: 8 ft wide x 4 ft high. Poster presenters must be available at the designated session time.