INDIVIDUAL ABSTRACT, SYMPOSIUM AND ROUNDTABLE PROPOSAL SUBMISSION FORMS

DEADLINE: May 29, 2018



The Society for Risk Analysis (SRA) (www.sra.org) invites your abstract for presentation at the 2018 SRA Annual Meeting in New Orleans, LA, USA, December 2-6.

We welcome contributions on any topic related to risk assessment, risk characterization, risk perception, risk communication, risk management, risk governance, and policy relating to risk, in the context of risks of concern to individuals, to public and private sector organizations, and to society at a local, regional, national, or global.

This year's annual meeting theme, “The Many Faces of Risk,” is intended to showcase inclusion, a cornerstone of SRA and vital to the ability to address today’s most pressing risk issues. The theme underscores the diversity of SRA in terms of the professions, disciplines, methodologies, nationalities, and regions its membership represents. It also highlights the staggering array of topics that SRA members and meeting participants explore in their research and practice related to risk analysis. It also recognizes the broader impacts of risk and viewpoints of people who experience risk to underscore the essential value of incorporating diverse viewpoints into all facets of risk analysis. Finally, it is meant to champion the need for diversity in our profession, including race, gender, and abilities, to ensure we are doing enough as a Society to cultivate and ensure a pathway for future leaders that reflect the diversity of our planet.

ABSTRACT SUBMITTAL HIGHLIGHTS

DEADLINE

Abstracts must be submitted online by Tuesday, May 29, midnight in New York, USA (midnight EST - Eastern Standard Time, 6 pm in Hawaii, USA). No exceptions beyond this date! Applies to poster, poster-platform, oral, symposium and symposium abstracts, and roundtables.

ONLINE SUBMITTAL

Please submit abstracts here:

1) Symposium Proposal

A symposium is a topical session organized by an individual who identifies the presenters for that session and their presentation titles, rather than relying on the Program Committee to assemble a topical session from individual abstracts. In addition to traditional formats, we also welcome interactive formats, such as small round-table discussions and open-space deliberations. Note that the Program Committee considers these symposia as part of evaluating all abstracts submitted; they are not guaranteed as submitted, as an extensive number of individual submittals must also be considered in organizing each session across the full program. The symposium organizer and all presenters must submit their abstracts online. When submitting abstracts for a symposium, please check the oral presentation box. The steps are:

1. First, the organizer submits an abstract that describes the proposed symposium and lists each presenter, their email address, and the title of their presentation; the organizer automatically receives a symposium identifier (ID) from the online system.
2. Next, the organizer provides this symposium ID to each presenter in their symposium.
3. Last, each presenter lists this ID when submitting their individual abstracts for that symposium.

Important: ALL abstracts for a symposium – from the organizer and each presenter – must be received by the May 29 deadline. (Organizers should submit their symposium abstract before this date, to allow time to provide the ID to each presenter, to list when submitting their individual abstracts.)



2) Roundtable Proposal

A roundtable addresses a high-visibility topic of special interest in a 90 minute panel discussion format. Only a small number can be considered per space and schedule constraints. The organizer submits an abstract that describes the topic and what the audience should expect to gain from the discussion; the organizer also lists the moderator, panelists, and their emails. Please note, due to the need to accommodate the large number of oral presentations and roundtable submissions, not all roundtable submission may be included in the 2018 Annual Meeting program. The Program Committee regrets the inability to provide a session for all submitted roundtables.



3) Individual Abstract (Oral, Poster, Poster Platform)

Select below whether you wish to submit a freestanding abstract or a symposium abstract. The form will ask for the format (oral or poster or poster platform).



Symposium Abstract: To submit your abstract as part of the proposed symposium, you MUST enter the proposed symposium ID, then click on the button "Submit Abstract as Part of a Proposed Symposium." You should have received the symposium ID directly from the symposium organizer.

Symposium ID:    

(If you are unable to submit online, please contact the SRA Worldwide Secretariat at +1 703-790-1745, or by email at jrosenberg@BurkInc.com for assistance.)

ABSTRACT LENGTH

The abstract text must not exceed 2,000 characters. (The presentation title, authors, and affiliations are not included in this total.) More details for submitting abstracts are provided later in this announcement.

NUMBER OF ABSTRACTS

Individuals may co-author any number of presentation abstracts but may only submit two as presenting author in the following combinations: (a) one proffered oral presentation and one invited oral presentation (e.g., for a symposium), (b) one proffered oral presentation and one poster presentation, or (c) one invited oral presentation (e.g., for a symposium) and one poster presentation. Submissions for poster-platform presentations are considered the same as a proffered oral presentation. Accordingly, presenters will not be permitted to present two proffered oral presentations nor two invited presentations. Again, there is no limit to the number submissions made as a co-author; the limitation is on presentations at the SRA Annual Meeting. Participation in roundtables is not limited by the number of submissions in any of the categories available.


SESSION FORMAT OPTIONS

The SRA Annual Meeting consists of several types of sessions, described below. The Program Committee does its best to honor your preferred format, within space and schedule constraints. (Note that the poster session is 2 hours, while poster-platform, oral/symposium and roundtable sessions are 90 minutes.)

Important: The Program Committee welcomes expanding the poster and poster-platform sessions – please consider this mode of participation.

POSTER PRESENTATION

Posters are grouped by subject and presented by authors in attendance during the poster reception (Monday, December 3, 6-8 pm). The poster session is available to all registrants (thus promoting wider access to these presentations than the other session formats).
When submitting your abstract: If you prefer a poster presentation, please check that box.

POSTER-PLATFORM PRESENTATION

In a poster-platform session, presentations are grouped by subject, and each presenting author highlights key aspects of their respective poster in a three-minute oral presentation, followed by questions facilitated by the session chair.
When submitting your abstract: If you prefer a poster-platform presentation, please check that box.

ORAL PRESENTATION

Oral presentations are grouped by subject and organized into topical sessions by the Program Committee. Each presentation slot is 20 minutes, for a 15-minute presentation and 5 minutes for audience questions facilitated by the session chair assigned by the Program Committee. Presenters are required to adhere to this time limit, as managed by the session chair.
When submitting your abstract: If you prefer an oral presentation, please check that box.

SYMPOSIUM PRESENTATION

A symposium is a topical session organized by an individual who identifies the presenters for that session and their presentation titles, rather than relying on the Program Committee to assemble a topical session from individual abstracts. In addition to traditional formats, we also welcome interactive formats, such as small round-table discussions and open-space deliberations. Note that the Program Committee considers these symposia as part of evaluating all abstracts submitted; they are not guaranteed as submitted, as an extensive number of individual submittals must also be considered in organizing each session across the full program. The symposium organizer and all presenters must submit their abstracts online. When submitting abstracts for a symposium, please check the oral presentation box. The steps are:

1. First, the organizer submits an abstract that describes the proposed symposium and lists each presenter, their email address, and the title of their presentation; the organizer automatically receives a symposium identifier (ID) from the online system.
2. Next, the organizer provides this symposium ID to each presenter in their symposium.
3. Last, each presenter lists this ID when submitting their individual abstracts for that symposium.

Important: ALL abstracts for a symposium – from the organizer and each presenter – must be received by the May 29 deadline. (Organizers should submit their symposium abstract before this date, to allow time to provide the ID to each presenter, to list when submitting their individual abstracts.)

ROUNDTABLE

A roundtable addresses a high-visibility topic of special interest in a 90 minute panel discussion format. Only a small number can be considered per space and schedule constraints. The organizer submits an abstract that describes the topic and what the audience should expect to gain from the discussion; the organizer also lists the moderator, panelists, and their emails. Please note, due to the need to accommodate the large number of oral presentations and roundtable submissions, not all roundtable submission may be included in the 2018 Annual Meeting program. The Program Committee regrets the inability to provide a session for all submitted roundtables.


2018 ANNUAL MEETING PROGRAM PLAN

ABSTRACT REVIEW

The 2018 Annual Meeting Program Committee will review all abstracts received by May 29 for acceptance and placement consideration. (Note that the Program Committee does its best to honor your preferred format, within space and schedule constraints; program placement is not negotiable.) The Secretariat will notify presenters of the acceptance decision in July.

SUBMITTED ABSTRACTS FINAL

Abstracts accepted for the SRA 2018 Annual Meeting will be printed in the program directly from your submission (as received on or before May 29). Minor editing such as punctuation and grammar might be conducted by the Secretariat; you will not see a revised version of your abstract before publication in the program. Note that the Program Committee expects that each abstract will have the approval of the author's management prior to being submitted.

Important: Under no circumstances can an abstract that has been submitted for presentation be changed. The Program Committee regards a submitted abstract as a commitment to present. The Program Committee also regards cancellations, particularly after the abstract has been accepted, as incompatible with good professional conduct. If extenuating circumstances prevent the presenting author from making the presentation, it is that author's obligation to find an alternate presenter and to contact the session moderator or program co-chairs, as well as the Secretariat, about the change.

REGISTRATION DEADLINE FOR PROGRAM INCLUSION

Presenters must register for the 2018 SRA Annual Meeting and pay the registration fee by the preregistration deadline of October 1 to ensure their abstract is included in the final program. This applies to roundtable presenters as well, to ensure the final program includes that roundtable.


ADDITIONAL DETAILS FOR SUBMITTING YOUR ABSTRACT


AUTHOR

Type each author’s name in a distinct author box, last name followed by first and middle initials (initials are capitalized with no space between).

Example: Zimmermann, AR (Author Box 1)
Burk, BJ (Author Box 2)
Schock, D (Author Box 3)

AFFILIATION

Type the main name of each author’s organization in a distinct affiliation box corresponding to that author. Capitalize the first letter of each main word as shown in the examples.
Please DO NOT include the department name in this box.

Examples: Texas Tech University
Mayo Clinic

TITLE

Type the presentation title in the title box, capitalizing only the first letter of the first word.
(Acronyms are also capitalized, as indicated.)

Examples: Model averaging: a valuable tool
SUNDS, a multi-criteria decision analysis methodology for nanotechnology

ABSTRACT

Enter only the single-paragraph body of the text in the abstract box. There should be no margin at the top, and all text should be flush left. The total number of characters in the abstract text is limited to 2,000. (The abstract will be published in the final program as submitted.)

KEYWORDS

List at least one keyword and no more than five. The Program Committee uses keywords to assist in placing the abstracts in sessions.

PREFERRED PRESENTATION FORMAT

Check the appropriate box to indicate your preference. (Please recognize that if your abstract is selected and you have indicated an oral preference, there is no guarantee this preference can be accommodated, depending on schedule and space constraints. Note only a limited set of roundtables can be accommodated.)

Select between Poster, Poster Platform, and Oral Presentation (individual, symposium, roundtable)

SPECIALTY GROUP

The Program Committee for the Annual Meeting includes representatives from all SRA Specialty Groups. You must identify a primary Specialty Group so your abstract can be appropriately distributed for review by the Committee. You also have the option of indicating additional Specialty Groups beyond your primary selection, for consideration by those groups as well.

Important note for students and young professionals:
Selecting one or more of these Specialty Groups will determine which one(s) consider you for a merit or travel award. (More information about these awards is provided later in this announcement.)

The SRA Specialty Groups from which to select primary, additional, and cross-cutting affiliations are:

Applied Risk Management
Decision Analysis and Risk
Dose Response
Ecological Risk Assessment
Economics and Benefits Analysis
Emerging Nanoscale Materials
Engineering and Infrastructure
Exposure Assessment
Foundational Issues in Risk Analysis
Microbial Risk Analysis
Occupational Health and Safety
Resilience Analysis
Risk Communication
Risk and Development
Risk Policy and Law
Security and Defense
Other (includes cross-cutting, multiple. Please specify.)


ABSTRACT RECEIPT AND ACCEPTANCE

After submitting your abstract, YOU WILL RECEIVE AN E-MAIL FROM SRA ACKNOWLEDGING RECEIPT OF YOUR ABSTRACT. IF AN EMAIL CONFIRMATION IS NOT RECEIVED THAT MEANS YOUR ABSTRACT SUBMISSION DID NOT GO THROUGH. (In this case, please resubmit.)

In July, the Secretariat will inform the presenting author by email of acceptance or rejection of their abstract. Notification of acceptance will include the day, time, and presentation format, as well as a unique abstract ID. Please keep your ID because it MUST be used when registering for the meeting. Registration materials will be emailed to confirmed speakers in September.

All persons attending the Annual Meeting (including all presenters) are required to pay the appropriate registration fees as indicated on the registration form. Presenters must register by the preregistration deadline, October 1, to ensure publication of their abstract in the final program.


AWARD OPTIONS FOR STUDENTS AND YOUNG PROFESSIONALS

SPECIALTY GROUP STUDENT MERIT AWARD

Each Specialty Group can grant a merit award to a student who has identified that Specialty Group as either a primary or additional Specialty Group when submitting their abstract. Awards range from $100 to $500 and include complimentary registration for the Annual Meeting. For a Specialty Group to consider a student for their merit award, the student must select that Specialty Group when they submit their abstract (via the online submittal form) by the May 29 deadline. The student must select at least a primary Specialty Group, and the student can also select one or more additional Specialty Groups. The student need not be a member of the Specialty Group to select it as either a primary or additional group.

STUDENT AND YOUNG PROFESSIONAL TRAVEL AWARD

A limited number of travel awards are available to eligible students and young professionals (defined as those graduating within the last two years) to help defray costs. This award provides complimentary registration for the 2018 Annual Meeting plus travel support that generally ranges from $150 to $500. Any student or young professional wishing to apply for a travel award must make this request in writing and must submit an extended abstract (1,000 words) in addition to the standard abstract. The brief written request should include a description of how involvement with SRA activities plays a role in the applicant’s career objectives. Applications are encouraged from students and young professionals across each regional organization toward broadly diverse participation. If SRA cannot fund all the requests, awards will be made on the basis of abstract quality, as determined by the Program Committee for the Annual Meeting. The deadline for submitting the standard abstract, extended abstract, and travel award request (all via the online abstract submittal form) is May 29. To receive this award, the student or young professional must commit to working a four-hour shift at the 2018 Annual Meeting (e.g., assisting at the registration desk) and must become a SRA member.

INTERNATIONAL TRAVEL AWARD

SRA provides resources to non-US participants (students and non-students) to help defray travel costs for the 2018 Annual Meeting. Interested individuals must complete the international travel award request form when submitting their abstract. Consideration will be based on acceptance of an abstract for presentation at the meeting and on demonstrated financial need. The deadline for submitting an award request (via the online abstract submittal form) is May 29. Non-US students and young professionals are encouraged to apply. To receive this award, the applicant must become a SRA member. The award includes complimentary registration for the 2018 Annual Meeting (including 2018 dues) plus travel support that generally ranges from $250 to $700.

Important eligibility notice:

The Society has long maintained a policy of one travel award per individual across all categories (Specialty Group student merit award, student/young professional travel award, and international travel award). Thus, anyone who has received a travel award in the past to attend an Annual Meeting is not eligible to apply for a second travel award. However, a second year of support can be requested in the form of a waiver of the Annual Meeting registration fee (at the discretion of the Program Committee for the Annual Meeting), not to exceed two complimentary registrations. The purpose of this policy is to allow SRA to continue to support new members.

2018 PRELIMINARY PROGRAM: THE REST OF THE DETAILS

The preliminary program will be posted on the SRA website (http://www.sra.org/events) in early September, and it will include information on preregistering for the meeting and hotel reservations. (The final program will be available online and at the meeting in December.)

PRESENTATION LOGISTICS

Computer projection of PowerPoint slides is the format for oral presentations. You will be required to submit your presentation ahead of time.  Complete submission guidelines will be available online.  Please be aware that a large number of submissions selected will be presented as posters.  Poster board dimensions are:  8 ft wide x 4 ft high.  Poster presenters must be available at the designated session time.

LOCATION

The meeting will be located at the New Orleans Marriott in New Orleans, Louisiana, USA. The New Orleans Marriott is situated in the heart of the French Quarter, directly on Canal Street. The hotel lets you experience everything the city has to offer. Walk to local attractions including the Audubon Zoo and The Aquarium of the Americas, sip coffee at Cafe du Monde, stroll around the Garden District, try your luck at one of the riverside casinos or tour a haunted cemetery.  The hotel is located 13 miles from Louis Armstrong New Orleans International Airport (MSY).

CHILDCARE

New this year at the annual meeting is the availability of affordable, on-site childcare. Details on how to register will be forthcoming.

 

EDUCATIONAL WORKSHOPS

Educational workshops will be offered on Sunday, December 2 (the day before the regular meeting sessions) and Thursday, December 6 (the day after the regular meeting sessions). These educational workshops are either ˝ day (4 hours) or full day (8 hours), as defined by the organizer. (Prospective organizers can find information here:   http://www.sra.org/conferences-and-workshops.)  Proposals for these workshops are evaluated by the SRA Conferences & Workshops Committee, not the Annual Meeting Program Committee.  To be considered for the 2018 Annual Meeting, workshop proposals must include a syllabus and a budget and must be submitted via the SRA website. For complete submission instructions, please visit http://www.sra.org/conferences-and-workshops.)

The deadline for organizers to submit their 2018 workshop proposals is May 29. The set of workshops proposed for the 2018 Annual Meeting will be identified on the SRA website in summer 2018. Note that students and young professionals can attend an educational workshop for only $35, when they register online by October 1. We encourage proposals for workshops aimed at improving the foundations and/or practice of risk analysis (risk analysis fundamentals, risk assessment, risk perception and communication, risk management and governance, or solving real risk problems and issues).

Additional important information: These workshops are proposed by organizers as a service to SRA, in accordance with the criteria provided at http://www.sra.org/conferences-and-workshops. For a workshop to be offered, it must first meet the criteria, and further, it must achieve a minimum number of registrants by a specific date before the Annual Meeting (to assure SRA does not incur a loss by offering that workshop). For this reason, when registering for a proposed workshop (via the online registration form, which will be available on the SRA website in summer 2018), each registrant will be asked to identify their alternate selection(s) from among the set of workshops proposed. Workshops that do not meet their minimum number of registrants by November 1 will not be selected for the 2018 Annual Meeting program, and those who registered for that workshop will be offered an alternate selection. (Thus, anyone particularly interested in a certain workshop is encouraged to invite others to register for that workshop, to help assure it meets its registrant threshold and is thus selected for the 2018 Annual Meeting program.)

SPONSORS AND EXHIBITORS

We welcome sponsors and exhibitors!  Booth space is available for companies or individuals interested in promoting their risk-related products or services to SRA 2018 Annual Meeting attendees.  For further information, please contact Amy Sullivan at exhibits@summitexpo.com, or +1 412-882-1420.

QUESTIONS?

Please contact the SRA Worldwide Secretariat at Society Headquarters in McLean, Virginia, USA: 

Jennifer Rosenberg, by email at jrosenberg@BurkInc.com, or by phone at +1 703-790-1745.