INDIVIDUAL ABSTRACT, SYMPOSIUM AND ROUNDTABLE PROPOSAL SUBMISSION FORMS

DEADLINE: May 31, 2017



The Society for Risk Analysis (SRA) (www.sra.org) invites your abstracts for presentations at the 2017 SRA Annual Meeting in Arlington, Virginia, USA, 1014 December.

We welcome contributions on any topic related to risk assessment, risk characterization, risk perception, risk communication, risk management, risk governance, and policy relating to risk, in the context of risks of concern to individuals, to public and private sector organizations, and to society at a local, regional, national, or global level.

The theme of the conference “Risk Analysis – the Profession, the Practitioners, the Research” highlights the important role risk analysts have in tackling risk problems and improving the science and practice of risk analysis.


The members of the Society for Risk Analysis and the participants of the meeting are scientists and practitioners trained in different disciplines and coming from around the world. They are employed by government, industry, consulting firms, NGOs, academic institutions, and themselves. They come up with innovative solutions through wide-ranging academic and practical knowledge and experiences, they form close collaborations between academia and practice, and they use this conference to convene and challenge the upcoming risk frontiers. They seek one another’s company because they face problems requiring interdisciplinary perspectives and risk analysis competence. These perspectives and this competence are crucial for gaining better insights into the special type of risk problems societies are faced with today, such as health issues, climate change, critical infrastructure failures and terrorism, as well as for improving the way we are able to tackle these problems.

>ABSTRACT SUBMITTAL HIGHLIGHTS

DEADLINE

Abstracts must be submitted online by Wednesday, 31 May, midnight in New York, USA (midnight EST - Eastern Standard Time, 6 pm in Hawaii, USA). No exceptions beyond this date! Applies to poster, poster-platform, oral, and symposium abstracts, and roundtables.


ONLINE SUBMITTAL

Please submit abstracts here:

1) Symposium Proposal

A Symposium addresses a particular theme that typically covers multiple disciplines, and it must involve diverse presenters from multiple organizational affiliations. Symposium organizers must submit a symposium proposal that: (1) describes the theme for the 1.5 hour session, (2) demonstrates its interdisciplinary character and diversity of speakers from more than one organization, and (3) lists the proposed individual oral presentations, poster-platform presenters, and/or discussants for inclusion. Each individual may propose a maximum of ONE symposium.



2) Roundtable Proposal

Roundtables address a subject of interest in a panel discussion format. One abstract is submitted with the speakers/panelists noted at the end. Roundtables should be limited to one 1˝-hour session



3) Individual Abstract

Select below whether you wish to submit a freestanding abstract or a symposium abstract. The form will ask for the format (oral or poster). NOTE: An author may co-author any number of submissions but, as presenting author, may submit a maximum of 2 abstracts in the form of 1 proffered and 1 invited symposium abstract OR 1 proffered oral abstract and 1 proffered poster abstract OR 2 invited symposium abstracts.



Symposium Abstract: To submit your abstract as part of the proposed symposium, you MUST enter the proposed symposium ID, then click on the button "Submit Abstract as Part of a Proposed Symposium." You should have received the symposium ID directly from the symposium organizer.

Symposium ID:    


(If you are unable to submit online, please contact the SRA Worldwide Secretariat at +1 703-790-1745, or by email at jrosenberg@BurkInc.com for assistance.)


ABSTRACT LENGTH

The abstract text must not exceed 2,000 characters. (The presentation title, authors, and affiliations are not included in this total.) More details for submitting abstracts are provided later in this announcement.


NUMBER OF ABSTRACTS

Individuals may co-author any number of presentation abstracts but may only submit two as presenting author. Examples of two abstracts from a presenting author include: (a) one proffered and one invited oral presentation (e.g., for a symposium), (b) one proffered oral and one proffered poster or poster-platform presentation, or (c) two invited oral presentations (e.g., two symposia).


SESSION FORMAT OPTIONS

The SRA Annual Meeting consists of several types of sessions, described below. The Program Committee does its best to honor your preferred format, within space and schedule constraints. (Note that the poster session is 2 hours, while poster-platform, oral/symposium and roundtable sessions are 90 minutes.)

Important:

The Program Committee welcomes expanding the poster and poster-platform sessions – please consider this mode of participation.


POSTER PRESENTATION

Posters are grouped by subject and presented by authors in attendance during the poster reception (Monday, 11 December, 6-8 pm). The poster session is available to all registrants (thus promoting wider access to these presentations than the other session formats).

When submitting your abstract: If you prefer a poster presentation, please check that box.


POSTER-PLATFORM PRESENTATION

In a poster-platform session, presentations are grouped by subject, and each presenting author highlights key aspects of their respective poster in a three-minute oral presentation, followed by questions facilitated by the session chair.

When submitting your abstract: If you prefer a poster-platform presentation, please check that box.

ORAL PRESENTATION

Oral presentations are grouped by subject and organized into topical sessions by the Program Committee. Each presentation slot is 20 minutes, for a 15-minute presentation and 5 minutes for audience questions facilitated by the session chair assigned by the Program Committee. Presenters are required to adhere to this time limit, as managed by the session chair.

When submitting your abstract: If you prefer an oral presentation, please check that box.


SYMPOSIUM PRESENTATION

A symposium is a topical session organized by an individual who identifies the presenters for that session and their presentation titles, rather than relying on the Program Committee to assemble a topical session from individual abstracts. In addition to traditional formats, we also welcome interactive formats, such as small round-table discussions and open-space deliberations. Note that the Program Committee considers these symposia as part of evaluating all abstracts submitted; they are not guaranteed as submitted, as an extensive number of individual submittals must also be considered in organizing each session across the full program. The symposium organizer and all presenters must submit their abstracts online. When submitting abstracts for a symposium, please check the oral presentation box. The steps are:

1. First, the organizer submits an abstract that describes the proposed symposium and lists each presenter, their email address, and the title of their presentation; the organizer automatically receives a symposium identifier (ID) from the online system.

2. Next, the organizer provides this symposium ID to each presenter in their symposium.

3. Last, each presenter lists this ID when submitting their individual abstracts for that symposium.


Important: ALL abstracts for a symposium from the organizer and each presenter must be received by the 31 May deadline. (Organizers should submit their symposium abstract before this date, to allow time to provide the ID to each presenter, to list when submitting their individual abstracts.)


ROUNDTABLE

A roundtable addresses a high-visibility topic of special interest in a 90minute panel discussion format. Only a small number can be considered per space and schedule constraints. The organizer submits an abstract that describes the topic and what the audience should expect to gain from the discussion; the organizer also lists the moderator, panelists, and their emails.


2017 ANNUAL MEETING PROGRAM PLAN

ABSTRACT REVIEW

The 2017 Annual Meeting Program Committee will review all abstracts received by 31 May for acceptance and placement consideration. (Note that the Program Committee does its best to honor your preferred format, within space and schedule constraints; Program placement is not negotiable.) The Secretariat will notify presenters of the acceptance decision in July.

SUBMITTED ABSTRACTS FINAL

Abstracts accepted for the SRA 2017 Annual Meeting will be printed in the Program directly from your submission (as received on or before 31 May). Minor editing such as punctuation and grammar might be conducted by the Secretariat; you will not see a revised version of your abstract before publication in the Program. Note that the Program Committee expects that each abstract will have the approval of the author’s management prior to being submitted.


Important: Under no circumstances can an abstract that has been submitted for presentation be changed. The Program Committee regards a submitted abstract as a commitment to present. The Program Committee also regards cancellations, particularly after the abstract has been accepted, as incompatible with good professional conduct. If extenuating circumstances prevent the presenting author from making the presentation, it is that author’s obligation to find an alternate presenter and to contact the session moderator or program co-chairs, as well as the Secretariat, about the change.


REGISTRATION DEADLINE FOR PROGRAM INCLUSION

Presenters must register for the 2017 SRA Annual Meeting (and pay the registration fee) by the preregistration deadline of 1 October to ensure their abstract is included in the Final Program.

(This applies to roundtable presenters as well, to ensure the Final Program includes that roundtable.)


ADDITIONAL DETAILS FOR SUBMITTING YOUR ABSTRACT


AUTHOR

Type each author’s name in a distinct author box, last name followed by first and middle initials (initials are capitalized with no space between).

Example: Zimmermann, AR (Author Box 1)

Burk, BJ (Author Box 2)

Schock, D (Author Box 3)


AFFILIATION

Type the main name of each author’s organization in a distinct affiliation box corresponding to that author. Capitalize the first letter of each main word as shown in the examples.

Please DO NOT include the Department name in this box.

Examples: Texas Tech University

Mayo Clinic


TITLE

Type the presentation title in the title box, capitalizing only the first letter of the first word.

(Acronyms are also capitalized, as indicated.)

Examples: Model averaging: a valuable tool

SUNDS, a multi-criteria decision analysis methodology for nanotechnology


ABSTRACT

Enter only the single-paragraph body of the text in the abstract box. There should be no margin at the top, and all text should be flush left. The total number of characters in the abstract text is limited to 2,000. (The abstract will be published in the Final Program as submitted.)


KEYWORDS

You must list at least one keyword and no more than five. The Program Committee uses keywords to assist in placing the abstracts in sessions.

PREFERRED PRESENTATION FORMAT

Check the appropriate box to indicate your preference. (Please recognize that if your abstract is selected and you have indicated an oral preference, there is no guarantee this preference can be accommodated, depending on schedule and space constraints. Note only a limited set of roundtables can be considered.)


Poster Poster Platform Oral Presentation (individual, symposium, roundtable)



SPECIALTY GROUP

The Program Committee for the Annual Meeting includes representatives from all SRA Specialty Groups. You must identify a primary Specialty Group so your abstract can be appropriately distributed for review by the Committee. You also have the option of indicating additional Specialty Groups beyond your primary selection, for consideration by those Groups as well.

Important note for students and young professionals:

Selecting one or more of these Specialty Groups will determine which one(s) consider you for a Merit or Travel award. (More information about these awards is provided later in this announcement.)


The SRA Specialty Groups from which to select primary, additional, and cross-cutting affiliations are:

Applied Risk Management
Decision Analysis and Risk
Dose Response
Ecological Risk Assessment
Economics and Benefits Analysis
Emerging Nanoscale Materials
Engineering and Infrastructure
Exposure Assessment
Foundational Issues in Risk Analysis
Microbial Risk Analysis
Occupational Health and Safety
Risk Communication
Risk and Development
Risk Policy and Law
Security and Defense
Other (includes cross-cutting, multiple. Please specify.)


ABSTRACT RECEIPT AND ACCEPTANCE

After submitting your abstract, YOU WILL RECEIVE AN E-MAIL FROM SRA ACKNOWLEDGING RECEIPT OF YOUR ABSTRACT. IF AN EMAIL CONFIRMATION IS NOT RECEIVED THAT MEANS YOUR ABSTRACT SUBMISSION DID NOT GO THROUGH. (In this case, please resubmit.)


In July, the Secretariat will inform the presenting author by email of acceptance or rejection of their abstract. Notification of acceptance will include the day, time, and presentation format, as well as a unique abstract ID. Please keep your ID because it MUST be used when registering for the meeting. Registration materials will be emailed to confirmed speakers in September.


All persons attending the Annual Meeting (including all presenters) are required to pay the appropriate registration fees as indicated on the registration form. Presenters must register by the preregistration deadline, 1 October, to ensure publication of their abstract in the Final Program.



AWARD OPTIONS FOR STUDENTS AND YOUNG PROFESSIONALS

SPECIALTY GROUP STUDENT MERIT AWARD

Each Specialty Group can grant a merit award to a student who has identified that Specialty Group as either a primary or additional Specialty Group when submitting their abstract. Awards range from $100 to $500 and include complimentary registration for the Annual Meeting. For a Specialty Group to consider a student for their merit award, the student must select that Specialty Group when they submit their abstract (via the online submittal form) by the 31 May deadline. The student must select at least a primary Specialty Group, and the student can also select one or more additional Specialty Groups. The student need not be a member of the Specialty Group to select it as either a primary or additional group.


STUDENT AND YOUNG PROFESSIONAL TRAVEL AWARD

A limited number of travel awards are available to eligible students and young professionals (defined as those graduating within the last two years) to help defray costs. This award provides complimentary registration for the 2017 Annual Meeting plus travel support that generally ranges from $150 to $500. Any student or young professional wishing to apply for a travel award must make this request in writing and must submit an extended abstract (1,000 words) in addition to the standard abstract. The brief written request should include a description of how involvement with SRA activities plays a role in the applicant’s career objectives. Applications are encouraged from students and young professionals across each regional organization toward broadly diverse participation. If SRA cannot fund all the requests, awards will be made on the basis of abstract quality, as determined by the Program Committee for the Annual Meeting. The deadline for submitting the standard abstract, extended abstract, and travel award request (all via the online abstract submittal form) is 31 May. To receive this award, the student or young professional must commit to working a four-hour shift at the 2017 Annual Meeting (e.g., assisting at the registration desk) and must become a SRA member. (The 2017 dues of $75 for students and young professionals are included in this award.)

INTERNATIONAL TRAVEL AWARD

The Society is making limited resources available to non-US participants (students and non-students) to help defray travel costs for the 2017 Annual Meeting. Interested individuals must complete the International Travel Award request form when submitting their abstract. Consideration will be based on acceptance of an abstract for presentation at the meeting and on demonstrated financial need. The deadline for submitting an award request (via the online abstract submittal form) is 31 May. NonUS students and young professionals are encouraged to apply. To receive this award, the applicant must become a SRA member. The award includes complimentary registration for the 2017 Annual Meeting (including 2017 dues) plus travel support that generally ranges from $250 to $700.


Important eligibility notice:

The Society has long maintained a policy of one travel award per individual across all categories (Specialty Group student merit award, student/young professional travel award, and international travel award). Thus, anyone who has received a travel award in the past to attend an Annual Meeting is not eligible to apply for a second travel award. However, a second year of support can be requested in the form of a waiver of the Annual Meeting registration fee (at the discretion of the Program Committee for the Annual Meeting), not to exceed two complimentary registrations. The purpose of this policy is to allow the Society to continue to support new members.

2017 PRELIMINARY PROGRAM: THE REST OF THE DETAILS


The preliminary program will be posted on the SRA website (http://www.sra.org/events) in early September, and it will include information on preregistering for the meeting and hotel reservations. (The Final Program will be available online and at the meeting in December.)


PRESENTATION LOGISTICS

Computer projection of PowerPoint slides is the format for oral presentations. You will be required to submit your presentation ahead of time. Complete submission guidelines will be available online. Please be aware that a large number of submissions selected will be presented as posters. Poster board dimensions are: 8 ft wide x 4 ft high. Poster presenters must be available at the designated session time.